MS Exchange Server 2010

In the last tutorial, we created a Moderator for Distribution Group and a user who can directly send messages to all the users without the Moderator’s approval.

Now, we are going to learn how to test all activities related to Moderation of a Distribution Group in client side.

Here is the step by step tutorial for test moderation:

Step 1: Open EMC and Distribution Group where we created Moderation for the “SecurityG” Distribution Group. Here, you can also see all users who are members of this group.

Step 2: We added two users on the “Message Moderation” wizard – Moderator M1@bks.local… Read the rest

“Exchange ActiveSync” is a unique feature in the Exchange Server. It enables smartphone users or those who use Windows-based phones to connect with the Exchange Server. This allows them to sync their emails with the Exchange Mailboxes. These users also get access to emails via ActiveSync feature.

ActiveSync is optimized to support a wide range of high-latency and low-bandwidths. As soon as you install the Exchange Server or Client Access Server role, the ActiveSync automatic feature gets enabled on its own.

There are two methods to configure ActiveSync:

1. By editing the ActiveSync Virtual Directory
2. By configuring the ActiveSync Mailbox Policy

ActiveSync Virtual Directory

Management of several Exchange ActiveSync application settings present in Exchange Server 2010 is possible through the Exchange ActiveSync virtual directory.… Read the rest

A product of Microsoft, “Exchange Server” is used to exchange emails. It is also known as Mail Server. This Server receives emails from one user and delivers them to another user.

Email Server holds email messages, calendar appointments, contacts and other users-related Information. The Exchange Server also provides server-based email storage.

Windows Exchange Server supports the following types of email Servers:

• POP3 (Post Office Protocol 3): POP 3 is a protocol used in downloading emails from a Mail Server. It works on Port Number 110.
• IMAP4 (Internet Message access protocol 4): IMAP4 is a future version of the POP3 protocol and is also used to download or store emails from a Mail Server.

A “Distribution Group” is a group of mailboxes and recipients. When a user sends a message to the Distribution Group, it automatically gets sent to the all members within the Distribution Group.

Distribution Groups are normally of three types:

1. Mail-Enabled Distribution Group
2. Mail-Enable Security Group
3. Dynamic Distribution Group

Mail-Enabled Distribution Group: It is a normal group because it doesn’t have any security. We cannot use this group for security purposes.
Mail-Enable Security Group: It contains a security contact. This group is used to assign security on all the recipients.
Dynamic distribution groups: These are mail-enabled Active Directory group objects created to accelerate the mass sending of email messages and other information within a Microsoft Exchange Organization.… Read the rest

An “Exchange Server” generally uses five types of roles, each performing a different job on the Exchange Server. Exchange Server 2010 is implemented in three layers.

1. A Network layer
2. A Directory layer
3. A Messaging layer

Exchange server roles work in “A Messaging Layer.” A Message Layer exists as a core layer for exchanging server roles.

This Layer operates the following type of Roles:

• Mailbox Server Role: Mailbox Server Role is back-end storage server role, which stores host Mailbox Databases, provides e-mail storage, hosts public folder databases, calculates e-mail address policies, generates address lists and offline address books (OABs), conducts Multi-Mailbox Searches, provides high availability and site resilience.

The process involves making a Domain Controller by installing Active Directory Services in Windows Server 2008.

You need the following prerequisites for successful installation:

• Domain Controller with Forest functional level of at least Server 2003 or later
• Active Directory Schema Master running in Server 2003 or later
• Domain Controller should have the Exchange Server as a member
• Domain Controller should be a Global Catalogue Server
• Microsoft Filter Pack must be installed
• Windows Remote Management 2.0
• Microsoft .NET Framework 3.5
• Windows PowerShell V2
• Internet Information Services (IIS) 7.0
• Microsoft Management Console 3.0

Here are some short and simple steps to install Microsoft Exchange Server 2010.… Read the rest

First things first, the installation prerequisites for Exchange server 2010 include the following:

1. Active Directory Schema Master running On Server 2003 or later
2. Domain Controller should have the Exchange Server as a member
3. Domain Controller should be a Global Catalogue Server
4. Microsoft Filter Pack must be installed
5. Windows Remote Management 2.0
6. Microsoft .NET Framework 3.5
7. Windows PowerShell V2
8. Internet Information Services (IIS) 7.0
9. Microsoft Management Console 3.0

Here is how you can install Microsoft Exchange Server 2010:

Step 1: Insert the Exchange Server installation disk into CD-ROM or you can simply extract ISO file of exchange server 2010 into one of the drives.… Read the rest

A Distribution Group can be defined as a collection of two or more people, who appear simultaneously in the address book of an organization. When an email is sent to a Distribution Group, it is automatically forwarded to all members of the group at the same time.

This makes it easy for people inside as well as outside your organisation to communicate and collaborate conveniently. Distribution Group settings allow you to select particular users in the organisation who will be allowed to send emails to the distribution group. In addition, you also have the freedom to specify whether users outside your organisation are authorized to send emails to the distribution group.… Read the rest

 “Shared Mailbox” is a mailbox, which allows accessibility to multiple users. This is an inbuilt feature in all Microsoft Exchange Servers. Information about the Shared Mailbox is visible in the mail box list of the recipient mailbox.

In this article we are going to learn how to create a Shared Mailbox by using the Exchange Management Shell. The shared mailbox can only be created in the Exchange Management Shell. It is not created in the Exchange Management Console.

Once we create a Shared Mailbox, we will be able to apply permissions on it. These permissions are applied by the Exchange Management Shell or Exchange Management Console, or both.… Read the rest

Exchange Server Offline Address Book is a place where lists of addresses are stored. There could be one or more lists of addresses. The location of the address book is in the Exchange Client Software (Outlook 98, Outlook 2003, Outlook 2007 and Outlook 2010).

The user does not need to download the address book; it is downloaded automatically in the Exchange of the client computer. Users of the Exchange Server 2010 are able to access information stored in the address lists even when the Exchange Organization is disconnected.

The Exchange Server 2010 stores the Address book even when a user is offline in a compressed form in the Exchange client computer.… Read the rest

A “Moderator” is a special kind of user, who is able to read the entire communication that takes place within a Distribution Group in the form of email messages. This user also has the authority to approve or block messages in the Distribution Group. You can create your own Moderator for a Distribution Group in Exchange Server 2010 by using Moderation.

In this tutorial, we are going to learn how to create a Moderator for Distribution Groups in Exchange Server 2010.

Just follow the simple steps given below:

Step 1: Open the EMC. Now, select the “Recipients Configuration” tab and click on the “Distribution Group” option from the drop down menu.… Read the rest

Basically, “Dynamic Distribution Groups” exist as mail-enabled Active Directory group objects. They are created in order to speed up the process of mass sending emails and other crucial information within organizations.

These distribution groups have dynamic memberships since they allow the members to join and leave group dynamically. All group memberships are defended using a recipient filter.

In this tutorial, we learn how to create a Dynamic Distribution Group in EMC & EMS, both.

Creating Dynamic Distribution Group Using EMC:

Step 1: Open “Exchange Management Console” (EMC) and expand the “Recipient Configuration” option to select “Distribution Group.” Click on the “New Dynamic Distribution Group” option on the right side of EMC.… Read the rest

As we know, Microsoft has launched the new Exchange Server 2010; it has upgraded many features of the Exchange Server 2007.

The Exchange 2007 and Exchange 2010 servers compare as follows:

“Mail-Enabled Security Group” is a group containing security contacts. The main purpose of this group is to assign security on all Active Directory Resources and the entire Active Directory Environment. The method of creating a Mail-Enabled Security Group is the same as a Mail-Enabled Distribution Group.

Learn in the steps given below, how to create a Mail-Enabled Security Distribution Group in EMC and EMS, both.

Steps to Create Mail-Enabled Security Distribution Group with EMC:

Step 1: Open EMC and click on the “Recipient Configuration” tab. Then select the “Distribution Group” option and double-click on the “New Distribution Group” option on the right side of the EMC.… Read the rest

Difference between Mailbox Enable User and Mail Enable User:

• Mailbox Enable User: When a user is having an account in Active Directory and a mailbox account in Exchange Server as well, such a user can use an internal mailbox for sending and receiving e-mail messages.
• Mail Enable User: This is a user having an account in Active Directory, but no mailbox account in Exchange Server. This user can use only an external mailbox for sending and receiving e-mails.

In this tutorial that features relevant illustrations after each step, we will learn how to create a Mailbox Enable User in Exchange 2010.… Read the rest

Global Address List is a directory or a data base of the Exchange Server which contains all information of the organization such as users, groups and contacts. In this quick tutorial, we will explain how you can create and configure global address lists in Exchange Server 2010.

Please note that we cannot create a Global Address List by the Exchange Management-Console. It can be created by using the Exchange Management-Shell.

In this article, we are going to create a Global Address-List by using the Exchange Management Shell.

Detailed Steps for Creating a Global Address-List by using Exchange Management Shell

Step 1: Open the Exchange Management Shell in the Exchange Server 2010.… Read the rest

An “Address List” is basically a group of recipients and other objects within the Active Directory Domain Services. One of the biggest advantages of the Address List is that it makes finding huge lists of resources and recipients from the exchange environment easier.

This means when you add new recipients to the organization, they automatically get added to the Address List.

The Address List may contain one or more kinds of objects, including:

• Users
• Groups
• Contacts
• Public Folder
• Conferencing
• Resource Groups

How to Create and Configure Address List by EMC

In this tutorial, we will learn how to create as well as configure an Address List in Exchange server 2010.… Read the rest

Most e-mail client users use POP3 and IMAP4 protocols to receive e-mails from the Mail Server. Microsoft outlook supports both POP3 and IMAP4 protocols. By default, it supports the RPC (Remote Procedures Call) protocol for accessing e-mails.

If you want your clients to use the POP3 and IMAP4 for receiving e-mails from the Mail
Server, you must configure POP3 and IMAP4 protocols in the Exchange Client Access server.

In this article, we are going to learn how to configure POP3 and IMAP4 protocols in the Exchange Client Access Server.

Steps for Configuring POP3& IMAP4 in Exchange Client Access Server

Step 1: Open the Exchange Management Console.… Read the rest